Welcome!

Welcome to the 138th Episcopal Church in Colorado Annual Convention: our opportunity to gather to accomplish the canonically required work of the church as well as find inspiration in our journey with God and each other. We will gather and pray together as we face our current realities and lean into our shared future in leading our diocese.  We will gather at the Pueblo Convention Center located in Pueblo, Colorado starting October 9 through October 11, 2025.  More information will be provided in the coming months.

2025 Important Dates & Deadlines

  • August 10 (canonical requirement of 60 days prior to convention) – Deadline for submission of legislation and resolutions and deadline for applications for General Convention deputy nominees
  • August 16 – Diocesan-wide Convocation & Regional Convocations
  • August 25 (canonical requirement of 45 days prior to convention) – Deadline for delegate designation
  • September 8 (canonical requirement of 30 days prior to convention) – Final budget posted for delegate review
  • September 8 – Deadline for exhibitor booth registration
  • October 4 – Budget Hearing and Workshops
  • October 9-11 – Annual Convention, Pueblo, Colorado

Delegates to Convention

Delegate designation and attendee registration is now open! Please utilize the button below to determine the number of lay delegates allotted for your congregation. Please register before August 25.

All alternate delegates must be registered (even if not attending) to be considered designated as an alternate and able to take the place of a voting delegate who is unable to attend. Written correspondence must be sent to dioconvention@episcopalcolorado.org, and a copy to be included with the congregational leader in order for an alternate to fill in for a registered delegate.

Convention Important Information

Voting at Convention

All registered delegates and registered clergy entitled to vote will receive voting credentials (a number unique to you) at check-in and registration. This number matched with your last name will allow you to use the voting platform, VPOLL, for voting during convention. The VPOLL (app.vpoll.mobi) platform will be used for any electronic votes that are not accomplished with a voice vote during the Convention. You will need to enter the meeting access code EDC137 and then use your credential and your last name, in order to vote, during a short window of time. IMPORTANT: Capitalization and dashes are required. Please plan to keep these near you during Convention sessions.

VPOLL Voting Instructions

Alternate Designation

We are now using a formal process for an Alternate to take the places of a registered Delegate. If you are an Alternate wishing to take the place of a Delegate, you must appear at the registration desk no later than 15 minutes prior to the start of the legislative session (ie 8:45 AM for 9:00 AM start) to execute this change. Any change must be authorized in writing or in person by the Clergy-in-Charge, Senior Warden or Bishop’s Warden (or ELCA partner equivalent) of the Alternate’s parish, mission, congregation, institution or ministry. Any such change stays in effect until another change, following the same process, is made.

Diocesan Convention is an in-person gathering for the Episcopal Church in Colorado, and no provision is made, nor is one authorized in our Constitution or Canons, for proxy voting, or voting by persons who are not physically present at Diocesan Convention.

2025 Annual Convention Diocesan Legislation and Resolutions

The Legislation and Resolutions Committee for diocesan convention is accepting proposed debatable resolutions or legislation. Please refer to the Process Requirements for Resolutions or Legislation and Resolutions Criteria. For additional assistance, we are providing a link to the video workshop Legislation & Resolutions 101 conducted by the Chancellor for the Episcopal Church in Colorado Lawrence Hitt, II and the Chairperson for Resolutions and Legislation, the Rev. E. Wendy Huber. The video runs for about 30 minutes and provides valuable information that can be viewed by individuals or groups as you prepare to craft and submit legislation and/or resolutions for consideration. View Resolutions & Legislation 101 Video

If you are interested in presenting a resolution to the convention, please know that the discernment group signatures required by the canons can be provided either by counterpart signature pages, electronic scans of signatures, or the Diocese has the ability to use DocuSign if that would be helpful to you. Any resolution that is signed by utilizing the diocesan DocuSign account does not constitute an endorsement in any way of that particular resolution by anyone in the Office of the Bishops – we just want to be helpful to get a resolution to the convention. Contact Dianne Draper at dianne@episcopalcolorado.org to utilize DocuSign for convention resolutions.

All proposed resolutions must be submitted to the Secretary of Convention by 5:00 pm, Sunday, August 10, 2025. Send to the attention of Secretary of Convention, The Episcopal Church in Colorado, 1300 Washington Street, Denver, CO 80203-2008, or email to dioconvention@episcopalcolorado.org.

We are thrilled to offer in-person booths at the Convention this year! Below is a link to the application information. Booths are limited and will be granted on a first-come, first serve basis.  After being selected, we will provide more information (hotel rooms, shipping info, schedules, etc.) to you.

Exhibitor Registration 2024

The Hilton Fort Collins uses a third party with an app to handle the payment processing for parking.  You will be required to use an app by Air Garage. You can scan the QR code or text “pay” to 970.670.9085.  You will then be taken to the webpage to complete your information and pay.  Remember to use the code:  CHURCH to get the daily discount.  The daily rate for parking has been discounted to $8 per day for convention delegates, visitors and guest.

Parking Flyer for Hilton Fort Collins

If you decide to go to the Fort Collins downtown area, downtown offers a variety of parking options, including on-street, parking structures, and surface lots. In general, the on-street parking in the core of downtown has 2-hour time limits, while the parking around the periphery of downtown has free, open, all-day parking. On the map below, the 2-hour parking is shown in the light blue.

SOLD OUT – Hilton Fort Collins (updated 9/30/2024)

Delegates will need to reserve their own hotel room(s) and will pay the nightly group rate directly to the hotel.  A block of rooms has been reserved at the Hilton Fort Collins for The Episcopal Church in Colorado Annual Convention.  Please call 800-768-0605 and ask for The Episcopal Church in Colorado Annual Convention with the booking code 92G.  You will be able to book in the block at the discounted group rate of $ 169.00 per room, per night for a standard room with one king or two double beds. This block has our discounted $8 overnight parking.

To reserve online:  Booking Link: The Episcopal Church in Colorado

The cut off for room reservations is September 16, 2024.  After this date, we cannot guarantee lodging at these hotels and at the discounted rate.

Here is a link to a list of activities, restaurants & bars provided by Visit Fort Collins. .  We invite you to explore all that the city has to offer.

Activities, Restaurants & Bars – Fort Collins

How You Can Prepare for a Safer Convention

Each of us attending Convention also has a personal responsibility to promote the safest conditions for ourselves and for all others who will attend. Despite all the planning and precautions, we will take, it is not possible to eliminate all risks. If you are going to attend the Convention, here are some suggestions toward a safer convention for us all:

  • Delegates and their church leaders should confer about safety before leaving for Fort Collins and make general contingency plans: if someone in your group tests positive or becomes ill, how will you support that person and organize accordingly? The best personal plans are those of a small community who know one another, supported by the larger Convention resources. We suggest a “buddy system” for your delegates so that each person has someone else to check with should they need assistance during the Convention.
  • Take a COVID-19 test before you leave your home to travel to Convention. If you test positive, stay home, make necessary notifications (including contacting the Convention Office at dioconvention@episcopalcolorado.org), and follow the CDC guidelines for those who test positive.
  • Before you leave home, check with your doctor or local health authorities to see whether, if needed, you can schedule a remote consultation. Ask them any medical questions you may have.

If you experience any of the symptoms of COVID-19 while in Fort Collins, please do not enter the Convention Hall until you have received a negative test. If you are a lay delegate or alternate, please notify your church leader(s) so they can make arrangements for your place in the delegation. They can do so by emailing healthandsafety@episcopalcolorado.org. You do not need to present yourself at the credentials desk and should not. If you are at Convention in another capacity, please notify the coordinator of your group, appropriate colleagues, or members from your church/parish. If you or members of your delegation need additional assistance, please text 720.677.9020.

Positive Test: If you receive a positive test and need to isolate yourself in your room, check with your hotel about extending your stay beyond Convention as necessary and at the convention rate. Information on other resources, food deliveries, and other care will be found on the information hub on the Convention website. As mentioned earlier, the best practice is to support one another within your delegation or small group. Another option, if you can, is to drive home and isolate at home. If you carpooled, consider how you are going to get home — roll all the windows down; all remain masked, and all test again when you get home.

Thank you for your assistance in making this a safer Convention for us all.